Administrative support Officer – SharePoint

Public Sector and Government


Posted: 20/06/2019
Job Type: Contract
Location: Beaconsfield New South Wales

Purpose of the position
Provide a range of executive support and administrative services to the SHEQ Advisor to facilitate the delivery of business operations. The position also assists with the coordination of the work systems to ensure that the products or services delivered meet the highest quality standards.

Strong knowledge and extensive experience using Sharepoint is a must for this a role as the project is solely based on this software

Key accountabilities
1. SharePoint Project
* Maintain Document Register and manage Document Management Process
* Review documentation content and update with latest format (~200 documents)
* Migrate documentation on SharePoint
* Design and implement Information Architecture (IA) for SharePoint (hold focus group, engage stakeholders)
* Develop SharePoint access SOP/Policy
* Develop training material
* Hold awareness and training sessions
* Run pilot (training, debrief and feedback/changes)
* Launch solution (coordinate communication and training)
* Provide post-launch support

2. Ad-hoc
* Enhance processes and automate document (interactive PDF, iAuditor checklist, etc.)
* Update HSQE Incident Report
* Support the SHEQ Advisor with the systems, IMS Manual maintenance and daily administrative tasks such as coordinating meetings, taking meeting minutes, reviewing ad-hoc documents and doing data entry (Maintabase).

Desirable Skills
* Strong attention to detail
* Strong knowledge of Visio, Word, Adobe (interactive PDF forms)
* Excellent organisation and time management
* Resourceful

Email Contact


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