Executive Assistant - 6 Month Fixed Term Contract

Sydney | Hybrid | $130k + Super

A leading Fortune 500 SaaS organisation (you'll likely have heard of them) is seeking an experienced Executive Assistant to provide high-level support to a senior finance leader who runs the finance function across the APAC region. This role is covering a leave of absence and offers the opportunity to work closely with executives involved in strategy, partnerships, venture investments, and key business initiatives. While this role is a contract there is potential to convert to permanent.

This is a fast-paced, highly visible role suited to someone who thrives in a collaborative environment, enjoys solving problems, and takes ownership of outcomes.

Key Responsibilities

• Manage complex executive calendars, ensuring effective scheduling and prioritisation
• Coordinate domestic and international travel, including handling last-minute changes
• Organise staff meetings, leadership forums, and key departmental events
• Coordinate quarterly all-hands meetings and semi-annual team building events
• Schedule group meetings and support large internal and external stakeholder sessions
• Assist with special projects across areas such as strategy, partnerships, venture investments, and M&A initiatives
• Compile and distribute weekly senior staff meeting minutes and team updates
• Maintain organisational charts, contact lists, and internal distribution lists
• Process administrative documentation including expense reports, employment requisitions, contractor timecards, and facilities/IT requests
• Manage purchase orders and liaise with vendors to ensure timely billing and accurate project tracking
• Support office operations including supplies, equipment, and meeting technology (AV/web conferencing)

About You

• Proven experience supporting C-Suite and Director level executives in a large global business environment
• Expertise in booking travel across the APAC region
• Highly organised with exceptional attention to detail
• Strong ability to manage multiple priorities and tight deadlines
• Confident communicator with excellent written and interpersonal skills
• Proactive, solutions-focused mindset with a strong sense of ownership
• Comfortable navigating ambiguity and adapting to changing priorities
• Team-oriented with a positive, no-ego approach and willingness to help where needed
• Passion for creating systems, processes, and efficiencies

Nice to Have:

• Experience within large SaaS organisations
• Proven ability managing senior Finance executives (CFO or Finance Director)

What’s on Offer

• $130k + Super salary package
• Hybrid working environment in Sydney
• Opportunity to support senior leadership in a globally recognised technology organisation
• Exposure to high-impact projects and strategic initiatives across the APAC region
• Potential to convert to permanent for the right candidate

If you are an experienced Executive Assistant looking for your next challenge in a high-performing environment, apply now.