Office Coordinator – Reception & Facilities
Sydney CBD | Full-Time Permanent Role
$65-75k+super

Are you organised, personable, and a master at keeping an office running smoothly? Our client, a respected organisation operating across multiple sites, is looking for an Office Coordinator to oversee reception, visitor management, and general office facilities in their Sydney CBD office.

About the Role
You’ll be the welcoming face of the office—greeting visitors, managing reception communications, and ensuring the workplace is professional and well-stocked. This hands-on role also involves coordinating kitchen and storage facilities, organising events, liaising with contractors, and supporting key team members to keep the office environment safe, efficient, and welcoming.

Key Responsibilities

• Professionally greet and direct visitors, notifying relevant staff of arrivals

• Manage incoming calls and emails promptly

• Maintain front of house and general office areas to a high standard

• Replenish kitchen supplies and stationery

• Book meeting rooms and coordinate catering and refreshments

• Assist in organising office events, from invitations to execution

• Distribute mail and manage cleaning contractors

• Prepare new starter packages including security passes

• Complete monthly maintenance and safety checks

• Coordinate maintenance requests and follow up with contractors

• Process facilities invoices and support senior management as needed

What You Bring

• At least 12 months of experience in a similar role, preferably in a multi-site business

• Excellent communication skills and professional manner

• Strong organisational skills and attention to detail

• Customer service focused with a proactive, can-do attitude

• Ability to multitask and manage time effectively

• Proficient in the Microsoft Office suite

Why Apply?
This is a fantastic opportunity to join a dynamic team in a central Sydney location. If you’re someone who thrives on variety and takes pride in making an office run like clockwork, we want to hear from you.