Executive Assistant

Public Sector and Government

Information

Posted: 04/09/2019
Job Type: Contract
Location: Parramatta New South Wales

This role would suit an Executive Assistant from a Public Sector background with experience in the Education space.

Key accountabilities

  • Contribute to the efficient business operations of the directorate by providing a range of quality executive and administrative services to the director and members of the management team.
  • Maintain the HPE computerised content management system and create, store, retrieve and archive files to ensure the accurate and safe storage of information and contribute to a timely response for information.
  • Provide data entry, word processing and prepare spreadsheets and PowerPoint presentations using the MS Office suite of programs and other clerical tasks within required timeframes on behalf of the director and the management team.
  • Respond to incoming telephone or face to face enquiries, providing information and referring enquiries in an effective and responsive manner ensuring high level customer service to internal and external customers.
  • Provide SAP finance systems support including processing orders and payment of invoices.
  • Communicate and negotiate with senior officers, other internal staff and external bodies in the organisation of meetings and travel arrangements.
  • Collaborate with team members on the co-ordination of correspondence in and out of the SSR unit
  • Provide strategic advice to the Director on day to day areas of priority including high level diary and calendar management through MS Outlook
  • Provide prompt and accurate feedback to the Director regarding progress and achievements towards goals and emerging issues that could adversely affect the team/unit’s delivery of agreed business targets.
  • Effectively apply new and/or updated technology applications, systems, procedures and organisational methods to deliver efficient and effective service in accordance with Department policy and School Operations and Performance divisions business practices and protocols.

Key challenges

  • Balancing a range of competing and conflicting work priorities and/or workflows. The challenge comes when competing and conflicting demands are impacted by non-negotiable deadlines. This necessitates the role to engage with and effectively manage customer expectations.
  • In many instances the role is the first point of contact with internal and/or external customers. Further, a professional ‘can do’ approach to customer service needs to be displayed with all customers to ensure a high level of satisfaction with prompt, accurate and helpful information, including to provide confidential support to the director dealing with sensitive issues.
  • The role is multi skilled. There is an expectation that the incumbent be flexible in the scope and range of activities performed to ensure Leadership Pathways achieves its objectives.

Essential requirement

  • Hold a valid clearance to work with children (Working with Children Check) for paid employment

If you have the required skills and experience to succeed in this role, please apply immediately

Email Contact

Enquiries: opiei.72902.7455@coxpurtellau.aplitrak.com

Apply Now

RELATED JOBS

Event Production Co-ordinator
Posted: 17/09/2019

Seeking an experienced Event Production Coordinator to support and deliver internal, third party and state significant events for NSW State Government

Assessment Officer
Posted: 16/09/2019

Seeking an experienced Assessment Offier with strong attention to detail and the ability to multi task to assess cases for the Child Wellbeing unit

Project Manager
Posted: 05/09/2019

Seeking a Strategic Project Manager with exceptional communication skills to handle multiple projects for various governance and stakeholder groups

Legal Clerk
Posted: 05/09/2019

Seeking a Legal Clerk with excelptional attention to detail and experience drafting & preparing briefs and court documents

Finance Analyst – Clerk Grade 11/12
Posted: 05/09/2019

Seeking a Senior Finance Analyst with Project Management and Business Analysis experience with end to end finance systems & a reporting background

Apply Now

Apply Now

Recommended for mobile users