Office Manager


Posted: 03/01/2022
Job Type: Permanent
Location: St Leonards, New South Wales

Administrator/Office Manager
Up to $80k+super
Permanent, full-time role
Sydney, Lower North Shore

New opportunity to join a Commercial Construction company in this key business support role. This business are a highly regarded mid-sized business who specialise in Commercial projects. They have a great reputation and have been operating for 50+years and have delivered many iconic projects in Sydney and further afield. You will support the business functions and take responsible for organising and coordinating office operations. This is a true all-round business support role, supporting directors with EA duties, organising events, project support, expense claims, marketing/tender support. You will have a high degree of business acumen, be an assertive self-starter with strong organisational skills. This is a stand-alone business support role so you will have true ownership and accountability. This is a newly created role due to continued business success.

Key responsibilities:

  • Coordinate the smooth running of the office
  • Acting as the first point of contact for phone enquiries
  • Manging the main inbox
  • Management of the (Project) management system – Set up or new jobs, ensuring project plan is in line with fee proposal, reviewing project status and liaising with project managers for updates
  • Mailbox management and query resolution
  • Prepare high quality client specific documentation
  • Ad-hoc EA duties for Senior Execs

Experience/attributes required:

  • Works collaboratively & cooperatively with all members of the business to achieve common objectives, whilst driving motivation amongst the team
  • Organising Team events, team meetings
  • The ability to see the “big picture” of the organisation, and to demonstrate keenness and quickness in understanding and dealing with a “business situation” (risks and opportunities)
  • Ability to maintain a high level of accuracy in preparing and entering information is essential
  • High level computer literacy with the Microsoft Suite of products is essential (especially Word and Excel.)
  • Highly developed stakeholder management skills and experience working with senior management, technical experts and industry professionals
  • Strong verbal/ written communication and presentation skills, effectively able to communicate ideas to other employees
  • Proactive and self-driven with a positive “Can do” attitude · Ability to take initiative, be resourceful, think for themselves, be decisive and take action
  • Good analytic and problem-solving skills
  • Ability to work independently or collaboratively as part of a team is essential
  • Minimum five year’s local experience (is a must), in a professional business environment in a similar role, preferably in the construction industry or business services consultancy firm
  • You must have full Australian working rights

Job Information

Job Reference: 49900
Salary: AU$75000 - AU$85000 per annum
Salary From: $75000
Salary To: $85000
Job Industries: Admin and Secretarial
Job Locations: St Leonards, New South Wales
Job Types: Permanent
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